York County Homepage

Meeting Rooms

The Library's meeting rooms are governed by the York County Board of Supervisors' Policy BP94-14, Use of County Buildings.

The Tabb Library has one meeting room available for organizations to use. Located adjacent to the lobby, the meeting room has 80 chairs and 14 tables available. Groups must have from 10 to 90 attendees to book the room. Room set up is the responsibility of the organization.

The Yorktown Library has two rooms available for organizations to use. The Yorktown meeting room has 100 chairs and 12 tables available, while the conference room has 10 chairs and two tables. Groups must have 10-100 attendees to book the meeting room and 6-10 attendees to book the conference room. Yorktown meeting room setup is the responsibility of the organization.

Use of Meeting Rooms by Organizations

  • The meeting rooms are available at no charge for public gatherings of cultural, civic and educational organizations.
  • They are not available for events of a social or personal nature (e.g. birthdays, parties, showers, funerals, receptions, banquets, recitals, playgroups, reunions, graduations, etc.).
  • The meeting rooms are not available for fundraising activities or dance/music recitals, unless the event is sponsored by the Library.
  • Groups are prohibited from charging admission or fees, accepting contributions, soliciting donations, or taking collections of any kind.
  • Groups, other than government groups, may schedule one meeting per month for a maximum of four hours. On the day of, or after, your current meeting, groups may schedule a meeting for the next month within the rolling 30-day window.
  • Groups can only have one meeting scheduled at any given time.
  • Room requests must be made at least 2 days in advance.
  • Room reservations may be made through the online reservation system.

Use of Meeting Rooms for Business Meeting/Seminars

The meeting rooms may be used by businesses or professionals for the conduct of business or informational meetings or seminars provided that such events are open to the general public, no admission is charged and there is no implied obligation for attendees to obtain goods or professional services from the presenter. Business and professional users are required to pay the following fees and charges:

  • Reservation Deposit: $25 (creditable toward room rental fees). Reservations shall not become effective until the Reservation Deposit is paid. After receiving your room request, the Library will contact you concerning the required fees.
  • Room Rental Fee: $50 base fee, plus $15 per hour for every hour or portion thereof beyond 2 hours.
  • Extraordinary Clean-Up Fee: $50, or the actual cost if greater. Extraordinary clean-up is any clean-up that requires additional staff or specialized contractors or resources above and beyond that which is typical as a follow-up to a scheduled event.
  • Payment of Fees: Full payment of the required fees for the entire time slot reserved must be paid no later than 14 days in advance of the event date. No refunds will be made for cancelations unless written notice (letter or email) is given at least 7 days prior to the reserved date. Furthermore, no refunds will be made for fees associated with any unused portion of the reserved time.
  • Scheduling: Businesses or professionals may schedule one meeting/seminar per month for a maximum of four hours. On the day of, or after, your current meeting, you may schedule a meeting for the next month within the rolling 30-day window. You can only have one meeting scheduled at any given time.

Submit Your Reservation Request

  • Check the availability of meeting rooms By Room or By Day via the online Room Request Calendar.
  • Choosing By Room will show you a list of all rooms at Tabb and Yorktown. Click the title of the room or its Room Details button to select a date and time for your reservation. Use the date selector to look at the room's availability on a given day. Click Apply after changing the date. The daily calendar underneath will display the hours the room is available. Any greyed-out blocks are not available. Click the plus (+) button to select a start time and go to the application.
  • If you choose By Day, you must first select search parameters. Use the filter to set a start date, start time, and duration for your request. You can also limit results by room type or location. Click Apply to generate a list of rooms that fit your criteria. Click Reserve This Room to go to the application.
  • Fill out the Create Reservation form making sure to answer all required questions (noted with a red asterisk). After completing the form, click the Submit button. Your request status will be Pending. After the library reviews your request, you'll receive an email stating your request has approved or denied.
  • If you have any questions about the Room Request Calendar, call the Tabb Library, 757-890-5120, or Yorktown Library, 757-890-5207, or stop by the Reference Desk at either library.