Is FOIA free or are there costs associated with requests?
  • A public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for the requested records. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining records or transacting the general business of the public body. Any duplicating fee charged by a public body shall not exceed the actual cost of duplication. All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of § 2.2-3704 of the Code of Virginia. 
  • You may have to pay for the records that you request from York County. FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include items like staff time spent searching for the requested records, copying costs or any other costs directly related to supplying the requested records. It cannot include general overhead costs. 
  • If we estimate that it will cost more than $200 to respond to your request, we may require you to pay a deposit, not to exceed the amount of the estimate, before proceeding with your request. The five days that we have to respond to your request does not include the time between when we ask for a deposit and when you respond. 
  • Effective July 1, 2022 - Per Code of VA 2.2-3704 (F), public bodies are required to inform requesters that the public body may make reasonable charges not to exceed the actual cost incurred in accessing, duplicating, supplying or searching for requested records, and shall ask the requester whether they wish to receive a cost estimate in advance of supplying the requested records.  A cost estimate shall be provided if requested.  If, after receiving the cost estimate, the requester would like the County to proceed with the records request, the staff time required to determine the cost estimate will be applied to the final amount due.  If the requester does not respond to the County’s question within 30 days, the request will be deemed withdrawn.  This provision allows you to know about any costs up front, or gives you the opportunity to modify your request in an attempt to lower the estimated costs. 
  • If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, York County may require payment of the past-due bill before it will respond to your new FOIA request.

Show All Answers

1. Who are the County's FOIA Officers?
2. What is the Freedom of Information Act?
3. What is a public record?
4. What types of records does York County have?
5. Are any records exempt from release to the public?
6. What kind of response may I get from the County?
7. Is FOIA free or are there costs associated with requests?