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1. We have not received our check yet, it may be lost in the mail. Can you check to see if our check has been cashed yet?

Our check payments are typically mailed out on Tuesdays. If you were expecting a check in the mail, but have not yet received it, please contact the York County Accounts Payable office at 757-890-3701. We can verify with our bank whether or not your check has been cashed. If it has not been cashed, we can void the check out and reissue you a new check. We will also verify with you, your mailing address so that we make sure the check is being mailed to the correct address.

2. Can my check payment be deposited directly to my bank account, rather than having a check mailed?

The County of York offers direct deposits to all of our vendors for their check payments. Like checks, these payments are entered into the computer on Thursdays and instead of having a check printed, the payment is automatically deposited into your bank account on the morning of the Tuesday pay date. This saves time on the mail service delivering your check to you, and time that you would spend on going to the bank to deposit the check. This also defrays the possibility of a check being mailed to the incorrect address or being lost in the mail.  Please contact the York County Accounts Payable office at 757-890-3701 to obtain the Vendor Direct Deposit Authorization Form.   

3. Our invoice has not been paid yet, do you know when it will be paid?

Once an invoice is received, it is sent to the specific department for approval and payment authorization. Once the payment is authorized, the invoice is entered into the computer system for a check to be printed. All County AP check batches are entered on Thursdays and the check payments are printed on the following Tuesday. If there is a holiday on the Monday before a check is printed, the check may be delayed by one day. Also, if there is a discrepancy with the invoice or corresponding paperwork, the check may be delayed. Typically, the turnaround time for a check to be entered and printed is immediate.

4. I received a check from York County, how can I know what it is for?

If you received a check from the County of York, and are not sure what it is for, simply contact the Accounts Payable office at 757-890-3701. If you will provide the check number to us, we can easily find out what the check payment was sent to you for. Some of the more common types of these checks include payments for annual contributions and Arts Contributions, refunds for taxes or utility bills, and refunds from Parks and Recreation for the cancellation or dis-enrollment of a class.

5. I received a 1099 statement from the County, in the mail. What is it, and what am I supposed to do with it?

A 1099 form is a statement given to vendors showing them how much the County paid them for services that they provided to the County, during the previous calendar year. By law, if you received more than $600 in compensation from the County, for any service that you provided to the County, and your company is not incorporated, you will receive a 1099 tax form. There are several exceptions which include law firms and medical institutions which receive 1099s even if they are incorporated.

The County must report all payments made to 1099-vendors, to the Federal government (IRS), every year. We must also, by law, provide a copy of this 1099 statement to the actual vendor. If you need to include this 1099 statement in your tax reporting for the previous calendar year, you should take this document with you to your tax provider and they can properly advise you on the recording requirements.